Actiance, Osterman Study Reveals True Costs of On-Premise Enterprise Vault Archive Solution

REDWOOD CITY, Calif., Sept. 28, 2017 /PRNewswire/ -- Actiance, the leader in communications compliance, archiving, and analytics, today announced results of its study, "Assessing the Total Cost of Ownership for Veritas Enterprise Vault." Published in partnership with Osterman Research, the report examines the full range of cost factors ─ including those that are often overlooked ─ such as the cost per user of maintaining legacy, on-premise archives being significantly higher than cloud alternatives.

In conjunction with the report, Actiance has also announced a comprehensive migration program, which provides a fast and cost-effective path for customers to switch from Veritas Enterprise Vault to Actiance Alcatraz, the industry's first context-aware cloud archive, without disrupting workflows or governance. To download the full report, visit https://www.actiance.com/resources/tco-veritas-enterprise-vault/.

"When comparing the cost per user of managing on-premise vs. cloud archiving solutions, companies often lack the full picture," said Scott Whitney, SVP Product Management, Actiance. "Costs are often distributed across different IT buying centers and spread over time, such as storage and replication investments. However, this study shows that, with all factors considered, archiving in the cloud is much more cost-effective, even for companies with deeply entrenched on-premise infrastructure and data volumes."

The study researched 73 organizations with an on-premise deployment of Enterprise Vault (EV), an average of 14,244 employees, and a median of 50 terabytes of storage devoted to the EV environment. Among its many findings, the study showed that:  

Storage is the largest cost variable. Companies are storing an average of 35 GB per email archive user, incurring an average total annual cost for ongoing storage capacity and maintenance of $447,000 at $8,950 per TB ─ even higher for firms greater than 10,000 seats. This high volume of data per user highlights the cost of the common practice of 'keeping everything forever' ─ including data from departed employees.

System replication is a major cost driver. Due to the critical nature of business communications being stored, most organizations maintain a fully replicated Enterprise Vault environment, and 54 percent of those surveyed said the cost of replication is equal to or exceeds that of the primary EV environment.

Cloud-based alternatives can significantly reduce archiving costs. Cloud-based archives, which provide fully-managed services and allocate the costs of hardware, software, storage, replication, and infrastructure across multiple clients, can significantly reduce total cost of ownership by 50 percent or more relative to the cost of procuring and maintaining an on-premise Enterprise Vault system.

The Actiance migration program makes it easy to move from EV to the Cloud
The Actiance migration program for Enterprise Vault provides a fast and cost-effective path for users to move from Enterprise Vault to Actiance Alcatraz, while meeting existing retention and compliance policies. With this program, organizations using Enterprise Vault will have access to:

• No-cost health check to plan your migration
• No-cost ROI calculator to determine the efficiencies of migrating to the cloud
• No-cost policy migration to migrate retention, legal hold, and supervision policies
• Annual service credits to offset the cost of migration fees from EV
• Complimentary training programs for end-users, legal, and supervisory staff

In addition to the cost savings of the cloud, this program allows companies to quickly reap the benefits of Alcatraz's ultra-fast search, high-performance ingest and exports, open APIs, and rich partner eco-system for rapid eDiscovery, next generation supervisory/surveillance workflows, and robust analytics.

"Having a complete picture of the current and future costs of maintaining an on-premise archive is an important first step in building a solid, business case-justified migration strategy," continued Whitney. "This program will enable them to make that transition at minimal cost, with zero disruption to compliance standards and workflows."

Additional Information
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About Actiance
Actiance is the leader in communications compliance, archiving, and analytics. We provide compliance across the broadest set of communications and social channels with insights on what's being captured. Actiance customers manage over 500 million daily conversations across 80 channels and growing. Customers include the top 10 U.S., top 5 Canadian, top 8 European, and top 3 Asian banks. The Actiance advantage is how customers stay ahead of compliance and uncover patterns and relationships hidden within their data. Learn more at www.actiance.com.

Actiance headquarters are in Redwood City, California. For more information, visit http://www.actiance.com or call 1-888-349-3223.

Actiance Media Team:
Lisa Bergamo
Vice President, Corporate Communications
Actiance, Inc.
Phone: 650-380-9250
Email: LBergamo@actiance.com

Michael Burke
415.989.9000
actiance@msrcommunications.com

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SOURCE Actiance